HDR ENGINEERING, INC. 2 - 2014 - Laserfiche WebLink

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Property Acquisition Rules and Regulations of the Agency. HDR RES will carefully plan the relocation activities necessary to complete any assignment. Our goals will be to: • Fully understand all aspects of the project, and the City's goals and time frames; • Identify satisfactory replacement sites for businesses and residents; • Ascertain specific concerns and issues affecting prospective displacees in order to provide quality advisory services; and • Coordinate review and approval processes with the City prior to presentation to displacees including statutory noticing requirements Relocation Advisory Services To provide quality advisory services, HDR RES must become familiar with the unique concerns of every business and residential occupant to be relocated and begin working with them as quickly as possible. In addition to providing transportation, staff will assist displacees in filing claims, coordinate delivery of relocation benefits, and complete relocation appeal forms. Residential Relocation Residential displacees will receive the assistance necessary to find replacement housing. Extra care and empathy are warranted for those relocating from their homes. HDR RES is extremely sensitive to our responsibility to help minimize the emotional pain and sense of displacement associated with leaving homes that families may have occupied for many years. Property owners will be advised early on in the relocation process to begin looking for replacement dwellings and will be provided with referrals. Occupancy beyond the 30 -day notice to vacate will be granted only for good cause. To avoid extended occupancy, HDR RES provides the highest level of assistance, including transportation to displacees, enabling them to inspect replacement properties. Any need for eviction proceedings will be addressed with the City. HDR RES will provide field supervision of all relocations, review any relocation appeals, and provide a written response to the City, if required. HDR RES will also be available to testify at relocation appeal hearings. Business Relocations Business relocation generally requires an early start and considerable planning, as there are serious implications to the timing, speed, and destination of a business move. Businesses are eligible for different types of relocation benefits. To prepare for a business move, HDR RES will work closely with the business owner to understand their operations and develop a tailored relocation plan. This information will help HDR RES analyze various strategies for each situation. Businesses may have numerous claims ranging from hiring the services of a professional planner, to reimbursement of advertising materials, replacement stationery, and other reestablishment expenses. HDR RES will make appropriate recommendations based on this analysis. Personal Property & Sign Relocations In addition to business and residential relocation, the relocations of personal property and on -premise signs may need to be relocated. In this situation, HDR RES will obtain move estimates from at least two sign moving companies to ensure fair and competitive pricing. Signboard acquisitions would be handled accordingly based on state guidelines and the Caltrans Right of Way Manual. Property Management Services: Michael Williams, HDR RES Staff, and Subconsultants Property management provides an orderly transition from property acquisition through construction and project closeout. Property management activities may include rent collection, maintenance and repairs, weed abatement, and utility service coordination. For those parcels with extended occupancy, lease agreements will be executed, rent collected, and monthly receivables and property inventory reports will be prepared. Security will also be monitored, and when appropriate, fencing and board ups will be provided to prevent trespassing and vandalism. 17