55D City's MMD Ordinance 6 17 14 FINAL - Revised Ordinance

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(e) If applications are determined to be not complete after 30 days, permitted collectives close, permits are revoked, or other circumstances occur which result in permits becoming available, the Executive Director will give all remaining applicants from the original application pool written notice of no less than five (5) calendar days’ at their address on the application of the permit(s). A lottery will then be held to pick additional applicants from the original applicant pool. This procedure will be done until the original applicant pool has been exhausted. Once the original applicant pool is exhausted, a new application submission period will be established by the Executive Director that complies with the procedures set forth in this section and with dates determined by the Executive Director and notice of such will be published to the public in a newspaper of general circulation at least 72 hours before applications are made available. 18.617.4 Maintenance of records. A Medical Marijuana Collective shall maintain records at the location accurately and truthfully documenting: (1) the full name, address, and telephone number(s) of the owner, landlord and/or lessee of the location; (2) the full name, address, and telephone number(s) of all members who are engaged in the management of the collective and the exact nature of each member's participation in the management of the collective; (3) the full name, address, and telephone number(s) of all patient members to whom the collective provides medical marijuana, a copy of a government-issued identification card for all patient members, and a copy of every attending physician's or doctor's recommendation or patient identification card; (4) the full name, address, and telephone number(s) of all primary caregiver members to whom the collective provides medical marijuana and a copy of every written designation(s) by the primary caregiver's qualified patient(s) or the primary caregiver's identification card; (5) written documentation of all circumstances under which the collective provided medical marijuana to a non-member, including but not limited to the recipient's full name, address, and telephone number, amount of medical marijuana received, and medical emergency justification; (6) all receipts of the collective, including but not limited to all contributions, reimbursements, and reasonable compensation, whether in cash or in kind, and all expenditures incurred by the collective for the cultivation of medical marijuana; (7) an inventory record documenting the dates, amounts, and content testing results of all marijuana cultivated by the collective, including the amounts of marijuana stored at the location at any given time; (8) a log documenting each transfer of marijuana reflecting the amount transferred, the date transferred, and the full name of the member to whom it was transferred; (9) a log documenting the date, nature, and response by the collective to all complaints received by the collective; (10) a copy of the annual audit reports required by this article; (11) the testing log required to be maintained pursuant to this article; and (12) proof of compliance with the California Attorney General Guidelines for the Security and Non-Diversion of Marijuana Grown for Medical Use. These records shall be maintained by the collective for a period of five years and shall be made available by the collective to the Police Department and/or Community Preservation Division upon request, except that private medical records shall be made available by the collective to 8