55D - RESO - MEDICAL MARIJUANA REGULATION

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(e) If applications are determined to be not complete after 30 days, permitted collectives close, permits are revoked, or other circumstances occur which result in permits becoming available, the Executive Director will give all remaining applicants from the original application pool written notice of no less than five (5) calendar days' at their address on the application of the permit(s). A lottery will then be held to pick additional applicants from the original applicant pool. This procedure will be done until the original applicant pool has been exhausted. Once the original applicant pool is exhausted, a new application submission period will be established by the Executive Director that complies with the procedures set forth in this section and with dates determined by the Executive Director and notice of such will be published to the public in a newspaper of general circulation at least 72 hours before applications are made available. 18.617.4 Maintenance of records. A Medical Marijuana Collective shall maintain records at the location accurately and truthfully documenting: (1) the full name, address, and telephone number(s) of the owner, landlord and /or lessee of the location; (2) the full name, address, and telephone number(s) of all members who are engaged in the management of the collective and the exact nature of each member's participation in the management of the collective; (3) the full name, address, and telephone number(s) of all patient members to whom the collective provides medical marijuana, a copy of a government- issued identification card for all patient members; (4) the full name, address, and telephone number(s) of all primary caregiver members to whom the collective provides medical; (5) all receipts of the collective, including but not limited to all contributions, reimbursements, and reasonable compensation, whether in cash or in kind, and all expenditures incurred by the collective for the cultivation of medical marijuana; and (6) proof of compliance with the California Attorney General Guidelines for the Security and Non - Diversion of Marijuana Grown for Medical Use. These records shall be maintained by the collective for a period of five years and shall be made available by the collective to the Police Department and /or Community Preservation Division upon request. If they are not produced as requested the City may seek a search warrant, subpoena, or court order. In addition to all other formats that the collective may maintain, these records shall be stored by the collective at the location in a printed format in its fire -proof safe. Any loss, damage or destruction of the records shall be reported to the Police Department within 24 hours of the loss, destruction or damage. 18 -617.5 Audits and testing. (a) Annual Audits. No later than February 15 of every year, each collective shall file with the City one copy of an audit of its operations of the previous calendar year, completed and certified by an independent certified public accountant in accordance with generally accepted auditing and accounting principles. The audit shall include but 9 55D -36