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COMMON MEASURES <br />12011 <br />2012 <br />(Example: 5 ' 15 = 33%) <br />(Example: 5 = 15=33%) <br />Increased Literacy/Numeracy <br />Skills <br />14 _ 16 = 88 % <br />23 - 24 = 96 <br />Entered Employment or Post - <br />Secondary <br />8 - 16 = 50 % <br />9 22 = 41 % <br />Attained <br />Credential/Diploma/Certificate <br />1 11 _ 14 = 79 % <br />18 : 20 = 90 % <br />XIV. Fiscal Competency <br />A. Describe the process used to capture and report fiscal data. <br />The OCCC is regularly monitored and audited by all funding agencies to assure <br />compliance with grant budgetary and expenditure requirements, as well as having <br />an annual independent audit by an outside CPA firm. Over the past five years, the <br />OCCC has consistently received unqualified opinions on all of our annual audits <br />conducted by an independent CPA firm. (Please see 2012-13 audit results — <br />Attachment Q.) <br />With multiple revenue streams (federal, state, and local), the OCCC utilizes fund <br />accounting to allocate, capture, and report fiscal data. Fund accounting allows <br />expenses to be tracked and allocated to individual funding sources using a specific <br />fund account and project code(s) for that fund account. The Santa Ana WIA <br />contract will be assigned a specific fund number and a specific project code. All <br />allowable expenses will be tracked using the assigned project code(s). Direct <br />program costs such as staff time, WIA participants' salary, employer taxes, and <br />other expenses will be tracked using the appropriate fund and project code(s) on <br />time sheets. <br />We have dedicated accounting software MIP500, timekeeping software NovaTime <br />3000, and payroll system M3 to manage our fiscal responsibility. We also have <br />several customized program/grant-specific databases (such as the Virtual One Stop <br />system), ClientTrack on-line database, internally developed forms and custom <br />databases to track a wide variety of program and grant outcomes, are utilized. <br />The OCCC reports fiscal data to the OCCC's Board of Directors on a monthly basis <br />and invoices contracts on a monthly basis. The OCCC ensures accountability and <br />that expenditures are appropriate and planned. In order for staff to submit a <br />purchase request, it must first be determined that the purchase is within budget <br />and which appropriate fund will be charged for the purchase. All budgets and line <br />item accounts are tracked and maintained on a monthly basis for all OCCC <br />contracts/grants/departments. All purchase requests are reviewed by the Chief <br />Financial Officer before payment is made. Any Purchase Request that appears to <br />be over budget or not planned will be flagged by the Chief Financial Officer and <br />reviewed by the Chief Executive Officer for final disposition. The Chief Financial <br />Officer reviews monthly financials with the entire management team and with the <br />Board of Directors. <br />EXHIBIT A <br />22 <br />