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The OCCC invoices between the 20th and the 30th of each month for services <br />provided in the previous month. Invoices are prepared by the Chief Financial <br />Officer and approved by the Chief Executive Officer. All invoices are accompanied <br />with proper supporting documentation. Once all costs for the month have been <br />entered, an invoice is prepared along with all supporting documentation. <br />B. Attach a copy of the organization's procurement policies and procedures as <br />Attachment f. <br />C. What systems are used to ensure fiscal accountability, appropriate expenditures, <br />and planned costs. <br />The OCCC uses MIP500 accounting software to track all our expenditures and <br />planned costs. This grant will be assigned a unique fund number to track all <br />financially related information. In addition to the accounting software, the OCCC <br />also uses an Excel spreadsheet to track and present information to appropriate <br />parties. Also built into our operation is the multi -layered approval process for any <br />expenditure incurred. Financial reports are reviewed monthly to ensure we stay in <br />expenditure compliance and within planned costs. <br />D. Describe invoicing process and list qualifications of staff assigned to task. <br />Invoices are prepared on a monthly basis by the Chief Financial Officer and <br />approved by the Chief Executive Officer. Financial reports are generated out of <br />MIP500 and then translated onto an Excel spreadsheet and formatted as required <br />for the invoice. Supporting documentation is then gathered to support the invoice. <br />The CFO has a Bachelor of Science degree in Business Administration; option in <br />Accounting and minored in Economics, a Master of Business Administration <br />emphasis in Finance and over 15 years of managing non-profit grants. The CFO has <br />direct experience with the SAWIA grant for the past 6 years. <br />E. Describe how your agency's financial stability is not dependent on WIA funds. <br />The OCCC is well diversified in our funding base. The OCCC has an operating <br />budget of more than $5.6 mil and more than 12 different sources of funding to <br />ensure the overall operation will not suffer should we lose any single funding <br />source or dependent of WIA funding. The OCCC has and will continue to work <br />with our existing funders while continuing to explore funding opportunities, as we <br />see an urgent need for our services. <br />F. Submit most recent 2 years of audited financial statements as Attachment_ Q with <br />the Audited Financial Statement Form signed. <br />XV. Subcontracting <br />A. Subcontracting client services/activities is not permissible under this contract. <br />However, if planning to subcontract non -client services such as payroll services, <br />lease of equipment, etc., then please identify the subcontractor and the estimated <br />cost for the services. <br />B. None of the duties or work to be performed by the proposing agency shall be <br />subcontracted or assigned to any other agency, consultant, or person without the <br />EXHIBIT A <br />23 <br />