25G - AGMT - IT ASSESSMENT - Laserfiche WebLink

Home Browse Search

Agreement with Third Wave Corporation for an Information Technology Assessment November 18, 2014 Page 2 With a shared vision, goals and guiding principles established, the City's next step is to identify, prioritize, and execute on opportunities to improve operational efficiency and effectiveness. To do this, the City will engage a consultant with strong municipal business and IT experience to conduct an information technology assessment. The IT assessment will define the City's current technology service levels and develop a strategic IT roadmap focused on supporting City departments in delivering quality services to the community. Additionally, the assessment will evaluate and guide the City to accomplish the following: • Foster a culture of innovation and efficiency • Provide for a clear direction regarding the City's IT current and future needs • Evaluate the ITSP and provide recommendations • Develop a roadmap to align IT with Five -Year Strategic Plan stated goals and initiatives • Ensure the greatest value from investment in IT On August 14, 2014, the City Manager's Office, in collaboration with the Finance & Management Services Agency, issued a Request for Proposal (RFP) for an information technology assessment. The RFP was made available through the City's e- procurement system. Key components and submittal requirements of the RFP included: • Firm profile demonstrating capability and experience in municipal IT strategic planning • Sample IT assessment report and positive references • Competitive cost, project approach and work plan • Agreement to terms and conditions specified in the RFP In response to inquiries and questions asked by vendors, the City released one addendum to the initial RFP. On September 4, 2014 two proposals were received and evaluated. The eight - member evaluation committee representing the Police Department, the Parks, Recreation and Community Services Agency, the Community Development Agency, the Public Works Agency, the Planning and Building Agency, the City Manager's Office, the Personnel Services Agency and Finance and Management Services Agency rated the proposals using four criteria: 1. Sample IT assessment and depth of references 2. Experience of the firm and technical expertise of assigned staff 3. Total cost and description of all costs 4. Proposer's processes, approach and work plan The focus of the evaluation process was to select the proposal that provided the most thorough and competitive assessment set forth in the RFP. The evaluation committee determined that both firms met or exceeded each of the RFP requirements. The two vendors (Avasant and ThirdWave Corporation) were invited to a clarification interview and oral presentation on September 16, 2014 and were advanced to Phase II of the process. 25G -2