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Agreements for Cinco de Mayo <br />April 21, 2015 <br />Page 2 <br />This agreement will increase the amount authorized to this vendor to $26,572 for the <br />2014 -2015 fiscal year. <br />5. Authorize the City Manager and Clerk of the Council to execute an agreement with Insure <br />Protective Security for security services for the Cinco de Mayo event in the amount of <br />$17,385.22, which includes a 10% contingency, for a term to end on May 31, 2015, <br />subject to non - substantive changes approved by the City Manager and City Attorney. This <br />agreement will increase the amount authorized to this vendor to $35,379 for the 2014- <br />2015 fiscal year. <br />DISCUSSION <br />The Cinco de Mayo event has been a positive attraction for the downtown businesses and <br />surrounding neighborhoods. This event attracts thousands of Santa Ana residents and visitors <br />from all over Orange County. The purpose of the event is to celebrate Cinco de Mayo through a <br />safe, family - friendly event that includes: live entertainment, food booths, informational /resource <br />booths, merchandise /service booths; cultural exhibits and carnival rides /games over three days. <br />The 16th Annual Cinco de Mayo Festival will take place on May 1 — May 3, 2015. <br />In 2014, recognizing the great value of the event, the City of Santa Ana, Parks, Recreation, and <br />Community Services Agency ( PRCSA) recommended that the City host the Cinco de Mayo event <br />and act as Event Manager. The PRCSA will continue the responsibilities of the Event Manager for <br />2015 and be responsible for providing all the necessary equipment, stages, electricity, carnival <br />rides, vendor booths, and insurance for the event. <br />City staff has been working to bring together all the elements necessary to operate a successful <br />event. As part of managing the event, city staff is requesting to enter into agreements with the <br />various vendors listed below for the following services: <br />Al PARTY — To provide rental and installation of equipment for the event. The equipment to be <br />rented will include items such as: canopies for vendor booths, food booths, sinks, fences, <br />restrooms, tables, generators, and a backstage area. The equipment will be delivered Friday <br />evening and set up by Saturday Morning. Cleanup of the equipment will occur Sunday evening and <br />completely cleared by Monday morning. Staff had the opportunity to compare services provided <br />by three vendors and is recommending Al Party because of their price and their capacity to handle <br />the diverse booths and various types of equipment the street fair component of this event needs. <br />BOBBY NAVA ENTERTAINMENT — To provide advertising and entertainment services for the <br />Cinco do Mayo event to be held in downtown Santa Ana with a performer on Saturday, May 2, <br />2015. Staff reached out to various talent agents and Bobby Nava Entertainment was able to <br />secure Graciela Beltran to perform at the 2015 Cinco de Mayo event. <br />STAGE PLUS — To provide, install, maintain and remove rented stage, ground support systems, <br />audio, lighting, scaffolding, barricades and ramps at 4th Street and 5th Street and Broadway <br />251 -2 <br />