25B - AGMT - ARTS AND CULTURE MASTER PLAN

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on the number of tables in each meeting. People are invited to talk in small, Intimate groups at the tables about topics of interest and then are asked to rotate to another table with a different set of questions around another topic. At the end of the session a plenary session is conducted to allow the whole group to share and connect with the topics and ideas generated. These meetings help to set up the planning process and allow a cross - pollination of ideas across a large group of people. It is a powerful technique for creating shared knowledge of Santa Ana's current arts and cultural landscape and future aspirations while it provides us with exploration of new issues for the planning process. Community Vision Forums: It may be valuable to "package" a series of community engagement activities Into a weeklong forum that brings public attention to the planning process and, more importantly, to the planning issues. In other communities, this approach has started with a mayoral kick -off event, and extended over a time period from one to several weeks, Public activities can Include many proposed here, such as volunteer -led Community Conversations, a Town Hall, consultant -led discussion groups, artist -led Artslmagine workshops, and an active MlndMixer and social media effort. Interviews and Discussion Groups: The consultant team will conduct a comprehensive series of interviews and focus group meetings, including City officials, civic leaders, artists, cultural organization leaders, and other stakeholders. These direct engagements allow for an in -depth exploration of the challenges and opportunities for the Arts and Cultural Master Plan. SurveyslQuestionnalres: We will conduct a Resident Survey investigating arts and cultural participation, and aspirations for the arts end cultural development of the City of Santa Ana. We will work with City staff and the Project Steering Committee to determine the best community survey methodology — web - based, telephone /cell- phone, or intercepts. We will conduct a Survey of Arts Organizations and other Cultural Providers in Santa Ana. Phase I: Project Initiation, Stakeholder & Community Engagement Project Initiation Project Initiation focuses on the review of relevant background information, development of a detailed work plan, and an initial meeting with the client to clarify a mutual understanding of the project. Phase Two would last approximately three to four months and include three site visits. Project Preparation, including a $coping meeting with the client, to develop a Detailed Project Work Plan and Timeline, and identify potential barriers to a successful plan. The Cultural Planning Grol;p 25B -16