25L - AGMT - ON-CALL RIGHT OF WAY SRVS

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R,FP No. 15 -043 Property Management Services 2, CPC will provide, each month and at the end of tenancy, a rent payment history. Reconciliations of this will summarize payment history, delinquent rent payments, late fees, and deposits. 3: OPC will provide, on a regular basis, a vacancy report indicating all vacant units and the dates they were Inspected by OPC staff. qtr OPC will provide, each month, a report detailing amounts expended for utilities and other expenses. S. OPC will provide, each month, copies of work orders Indicating repairs made, when, and where if requested. 6. OPC will submit an accident/inctdent report within two business days of occurrence of any accident, injury, or incident causing significant property damage or illegal entry at the Project. ?, OPC will provide the following accounting reports each month: * income Statement (MTO and YTD) * g®lance Sheet * General ledgers showing all transactions during the month * Accounts Receivable Report * Accounts Payable Report * Check Registers Bank Statements Anticipated Approach Property Management In general, our property management services tail under the following four categories: Lease Agreements. OPC will provide our own tease agreements or use those provided by the City for all new and carry-aver tenants. Lease agreements will be fully executed, with originals kept on file with terms regularly reviewed and enforced to help protect the City. Marketing and Leasing, OPC will conduct market surveys and provide results to the City with recommendations. Decisions will be made to continue renting to current tenants, re -rent vacant properties where appropriate, or adhere to a 'no re- rentt' .policy for relocation projects where vacated units will not be made available for re- occupancy, whatever Is most advantageous to the City, Accounting. OPC will establish an expense account on behalf of the City, .collect rents, deposits and other income, pay vendor invoices, utility bills, refunds, and other expenses, maintain records per generally accepted accounting practices, and provide regular reporting to the City for complete transparency, Property Monitoring, Maintenance, and Repairs. OPC will secure properties, regularly monitor them for illegal activity, and perform or arrange for required maintenance and repairs to help protect the City's assets, Page 6 25L -330