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Attachment 2R OCTOBER 2013 <br />b. When does the primary review for allowability occur at time the transaction is recorded or later? <br />lo. Are contracts /projects assigned a unique identification/project number in your accounting system? x Yes in No <br />If "Yes ", please provide a complete list of current active contracts /projects with their respective identification number. <br />See attached sample of project identifiers. Due to contractual confidentiality we cannot provide <br />full list of 250+ active projects. <br />11. Do the Company's timesheets include reporting codes for both direct and indirect hours? x Yes ❑ No <br />If "Yes ", do all employees, including managers and principles, record direct and indirect hours on their timesheets? <br />x Yes ❑ No <br />If "No ", then please explain the method used to segregate direct and indirect labor hours. <br />12. Does the Company record all hours worked by all employees, including managers and principals, regardless of whether the <br />employees are exempt from overtime pay or whether all direct labor hours are billed to specific contracts /projects? <br />❑ No. If "No ", please explain. <br />x Yes. If "Yes ", which of the following methods does the Company use to account for uncompensated overtime -the hours <br />worked without additional compensation in excess of an average of 40 hours per week by direct - charge employee who <br />are exempt from the Fair Labor Standards Act? <br />❑ Effective Rate Method. Please explain: <br />❑ Salary Variance Method. 'Please explain. (e.g., What was the total dollar amount of the salary /payroll variance for <br />the year ?): $ <br />x Other. Please explain: comp time offered on case by case basis <br />13. Is indirect and direct labor separated by contract /project /cost objectives on employee timesheets? x Yes ❑ No <br />If "Yes ", please provide a copy of an approved timesheet that shows indirect and direct labor separated by contract/project/ <br />cost objectives. See attached <br />14. IIow does the Company segregate work performed under a basic agreement /contract from work performed for contract <br />changes /modifications? <br />create separate budgets /phases within project structure for amendments /modifications <br />15. Besides labor, what other costs does the Company normally bill /invoice as direct contract /project costs? <br />transportation costs, reprographics /printing, postage /delivery fees, archival materials, specialty <br />photography /HABS photographs, research /museum fees, necessary field supplies <br />Does your response include a complete list of all items you intend to bill /invoice for? x Yes ❑ No <br />If "No ", please provide a listing of all those CDC items to be charged to the contract /project.. <br />16. Is your financial management capable of accumulating and summarizing costs including direct and indirect <br />(including labor), unallowable, and ODCs by contract /project? <br />x Yes o No <br />If "Yes ", please provide a sample report from a currently active contract /project showing the accumulation and <br />summarization of direct labor and ODCs by contract/project, if applicable. <br />See attached <br />17. Do you have the ability to accumulate and summarize all contract /project costs even if they can not be <br />billed directly? (i.e. non - reimbursable project costs) x Yes ❑ No <br />25M -356 <br />