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1 1 City of Santa Ana Response to Request for Proposal (RFP) Medical Services Review 2/9J15 Legally Defensible Job Analysis Every medical exam performed by Occu-Med is done so in order to comply with a legal requirements surrounding what is permissible for pre -placement and periodic medical evaluations under the ADAAA, FEHA and GINA. Put simply, we do notjust ask the applicant or employee if he or she is able to "do the job" or "return to work", rather, our approach provides a quantifiable way to make such a determination for each applicant and/or employee as part of an individualized assessment. The cornerstone of creating legal defensibility in OwU-Med's EXAN1QA Occupational Medicine Program begins with the administration of Job Analysis, i.e. initially validating all medical testing performed through a statistically validated method. Job Profiles (see APPENDIX B) are prepared for use in evaluating pre -placement, fitness -for -duty and return -to -work medical examinations by conducting on- site job analysis sessions. The procedure utilized during the job analysis sessions is the same one that we have used for more than 3,000 other agencies: Physical Abilities Analysis. Physical Abilities Analysis is a structured .-roup process that involves interviewing job incumbents from the job being analyzed. In preparation for these job analysis sessions OOCu-Med works with the City to determine statistically valid sample sizes (number of job incumbents) for the job classes and schedule the sessions. During the job analysis sessions, incumbents are asked to identify the most demanding essential job tasks for 19 physical ability categories, and then they are instructed to rate those tasks on a 7 -point, behaviorally -anchored scale. The incumbents are also asked to complete a questionnaire that addresses the environmental factors that they may be exposed to in their job. Overall, each session requires about one and one-half hours to complete. Data collected will then be qualitatively and statistically analyzed to develop Job Profiles and Medical Examination Component Profiles for eachjob class studied. The Job Profile accurately and fully the most demanding essential job tasks of the jobs studied, and the Medical Examination Component Profile (see APPENDIX C) details the specific medical tests thatarejob-related and consistent with business necessity and therefore recommended to find or diagnose the medical or physical conditions that would be of concern for thatjob. 50ccu Med - _ _ _. _ ��..._