25I - AGMT - COMPLETE STREETS PLAN

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Existing pedestrian walkway systems classified as neighborhood walks, community connectors, commercial walks, recreational pathways and special urban plazas and public realm spaces Existing public school / vocational school locations and im- proved safe routes to school Task Deliverables: Meeting Notes, Monthly Meeting Notes, ListofAdvisory Group Meetings, Listof Planning and Existing Conditions Data, Base Maps, Meeting and Field Notes, Digital Photographs 1 •� 1 " 1 The KTU +A team will work closely with the city to conduct pub- licity and outreach efforts throughout the course of the project. Understanding that this project will base many of the recommen- dations on public outreach, a team of experienced outreach facil- itators and community -based organizations have been included in the team. KPA will provide the charrette facilitation and oversee the outreach efforts and will be supported by SAAS. SAAS was integral to the publicity for the Downtown Complete Streets Plan and will now support the KTU +A team in outreach, facilitation and other needs.Their extensive outreach capabilities will be critical to reach the different demographics, businesses and organizations within the study area.They will also be able to engage the indi- vidual businesses and organizations along each of the corridors to garner additional participation. Task 2.1: Advisory Group Meeting #1 Although not specified in the current scope of work, this task needs to Include the development of an overall public outreach strategy plan that will help to identify the unique needs of the project and the community and assure that the commonly un- der- represented groups are engaged in this process.The strategy plan will build upon the experience and input from the Down- town Complete Streets Plan and include sufficient detail on what input is needed and when it is needed, what tools may be avail- able to obtain this input, and how the input will be used. Specific approaches, tools, meeting methodologies and outreach efforts will be identified along a timeline and presented to the Advisory Group at the first meeting. The KTU +A team will then conduct the first Advisory Group meeting.The key items on the agenda will include: scheduling and location of the multi -day charrette, key stakeholders to invite, problem areas to study, overview of the public outreach plan and process and strategies for engaging underserved populations. Task2.2: Produce Outreach Material After review and comment from the Advisory Group has been collected from Task 2.1, the team will refine the Initial project and charrette announcement materials. In coordination with the city, the KTU +A team will produce and print flyers (as well as on -line announcements) publicizing the charrette for community -wide distribution. KTU +A will be responsible for drafting a copy and, in conjunction with SAAS, designing and printing other engage- ment materials.These will include: Project logo Project overview and introductory descriptions Project Frequently Asked Questions (FAQ) Project timeline and milestone opportunities for public input Formats, message and timing of press releases Online survey An online survey will provide an important baseline of driving, walking, transit use and cycling behavior and preferences along the different corridors. The sur- vey results can be incorporated into an active transportation performance monitoring re- port that can serve as a promo- tional piece oriented towards elected officials, city staff and community members for fu- ture funding and implementa- tion. The survey can be hosted on the city- hosted, project website. Our experience has shown that these online meth- ods are efficient ways to gather relevant information because they allow those who cannot attend the public workshops or are hesitant to speak in public to voice their concerns. share " t play! >s � K Branded outreach materials cre ed by KTU +A for the City of Chin Bicycle and Pedestrian Master at- o an KTU +A, in association with SAAS and in coordination with the city, will produce and print up to 5,000 flyers and 100 posters publiciz- ing the charrette for community -wide distribution. Flyers will also be produced in Spanish to reach predominantly Spanish- speaking households.The KTU +A team, with SAAS support, would take care to create culturally appropriate flyers that would be relevant for the Spanish speaking communities in Santa Ana. Examples of these Flyers could be postcard sized handouts that team members can hand out at events leading up the charrette. SAAS conducts Thursday Night bike rides and other weekly events where continuous distribution can occur. This also allows for a good geographic distribution since these bike rides and events occur in different parts of the city. Task 23: Distribute Outreach Material The city, KTU +A, SAAS, local businesses, and religious and service organizations will distribute flyers and information about the charrette through their communication networks. Elementary and middle /junior high schools nearthe study area will be asked to send Flyers home with their students. Community -based and Central Santa Ana Complete Streets Plan RFP fo.:15 -067 251-14