EPIC LAND SOLUTIONS-2015 - Laserfiche WebLink

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access to Epic's progress can be provided to the City for real -time visibility into project progress. Epic will review the entire work product for compliance using approved check -off sheets for each functional area. Each file will have a review checklist attached to the file prior to close out and delivery to the client. Agents - All agents working on a project are to self- inspect their own documents and coordinate at least one additional peer review. If the agent is the creator, they are to provide a QC Checklist with their name and date leaving a space for the reviewers to initial. Review of the agent's work, regardless of position or title, shall not in any way, abdicate the responsibility of the originator of the product to perform within the standards of the industry. Each document created will have a corresponding QC Checklist attached and it will be included in the file or sent to the client for quality control assurance. Document Storage and Version Control - Epic utilizes the latest technology and management systems to facilitate the protection and transmittal of critical project information. Project Managers store all documents in protected file structures within our fully integrated SharePoint database system, which allows for controlled access requirements, selective editing abilities and document version tracking. SharePoint is stored on Microsoft cloud -based server farms which allow for near 100% up -time accessibility, built -in backups, and hardware redundancies. Epic has full -time staff dedicated to document control and the development/maintenance of Epic's SharePoint system. SharePoint automatically conducts comprehensive version control and modification tracking. Each change to any project document is tracked and can be rolled backed, if necessary. In addition, SharePoint allows for visibility into the specific staff person that made specific changes, as well as simultaneous document change collision management. Budget - Determining a budget on right of way and property management projects can be challenging given the number of factors that may not be apparent when performing the estimation. For example, although the designer, right of way team and appraiser may make certain assumptions about how a property's access or parking are impacted by the project, the property or business owner may have additional information that is not available through public moans. At each decision point, Epic will provide the City with options, including benefits, risks and costs for the City's ultimate decision. Schedule - Epic will create a schedule which contains all key deadlines and ensures individual steps can be completed to meet each deadlines. The schedule will start with the City's schedule and the detailed steps reflect internal knowledge of timeframes and sequence. Activities which require concurrence will be identified, as well as those required predecessors. Epic's team will meet regularly throughout the project to verify the schedule and ensure target dates are feasible. Epic's disciplined program management system includes frequent project schedule monitoring. This identifies any schedule impacts and allows for time - critical issues to be addressed immediately, circumventing costly delays in the project. Additionally, Epic will generate a project budget to reflect all anticipated costs. Updates will also be provided to the City on a regular basis. m> Status Reporting - Epic will actively manage several areas of risk from project start. Some issues to consider may be valuation issues, schedule, survey and right of way engineering, utility communications and environmental assessments. Epic will prepare written status reports at the client's request, whether weekly, biweekly or monthly. Statuses include milestones reached and parcel diary text for each case, as well as project plan updates. Epic's reports strive for "at -a- glance" information that immediately conveys case progress and highlights key 10