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� /,C) li(1 A ,,fit i_[_. <br />Typically a schedule of 4 -6 weeks is established, during which the service provider must <br />demonstrate good faith in meeting or exceeding the program and service requirements <br />documented in the Service Specifications document. Negotiated rates will be evaluated <br />based upon the Rate Evaluation Findings finalized in Task 4 to ensure any new or <br />extended contract achieves the overall competitive value necessary to move forward <br />with the current service provider. If the goals and requirements set through the Service <br />Specifications and Rate Evaluation Findings within the establish timetrarne, the City may <br />choose to move forward with an RFP process. <br />Sloan Vazquez is uniquely equipped to manage contract extensions or renegotiations, <br />as ourin -depth understanding of operations allows us to quickly and effectively eliminate <br />any attempts by a service provider to over -value programs and services. This, along with <br />the thorough Rate Evaluation data, is a strong formula for ensuring a high - quality <br />outcome. Additionally, because of the City's ability to quickly initiate an RFP process, <br />incumbent service providers are typically highly- motivated to successfully complete <br />negotiations. <br />Part Three: Request for Proposal Pro(;ess hlanagentetit <br />3.1 New Service Specification Development <br />3.1.1 — 3.1.6 Please see Tasks 8 -15, described under Section 2.1 for a complete description <br />of the tasks proposed for 3.1.1 through 3.1.5. <br />3.2 Development of RFP, Evaluation of Proposals and Firms, and Final Contract <br />Negotiations <br />3.2.1 Sloan Vazquez will develop the RFP for City of Santa Ana Solid Waste Management <br />Services, in consultation with City staff and representatives of the City Attorney's office. <br />Task 17: Using the Service Specifications established in Task 15, Sloan Vazquez will <br />draft the RFP. The document will include the following sections: <br />Section 1: Introduction, including overview of the process, organization of the RFP, <br />description of the City's goals and the RFP Schedule <br />Section 2: Background, including demographics, current collection services, current <br />rates and billing process, current service data, current revenue and franchise fee, <br />current diversion rates and programs, current disposal information, and future <br />agreement terms <br />Section 3: Scope of Requested Services, including the single - family, multi - family, <br />commercial, and City collection, recycling and other service requirements, as defined <br />in the Service Specifications document developed through Step 15. Additionally, <br />other collection services, public education programs, customer service capabilities <br />and billing requirements are described. Finally, rate structure requirements, <br />implementation and transition plan requirements, potential collection impacts, fees <br />and cost recovery charges and any other City - specific components are detailed. <br />Section 4: RFP Policies, Conditions and Process, including City's reserved rights, <br />general IPFP agreements, code of conduct, and submittal process. <br />Prepared for the City of Santa Ana - ~- � an �mm '� ""'y '� Proposal rar Solid Waste Constotintg Services <br />Septeniher 29, 2015 <br />251 -52 <br />