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Section 5: Submittal Requirements, including the proposal outline and directions <br />regarding exceptions, price proposal, options, proposed innovations and <br />enhancements and other proposal forms. <br />Section 6: Evaluation Criteria, reflecting the City of Santa Ana's priorities arid <br />preferences in the weighting of each proposal component. <br />• Section 7: Attachments, which include required forms as well as a Draft Agreement, <br />which Sloan Vazquez prepared in consultation with City staff and a representative <br />from the City Attorney's office to ensure all service requirements are accurately <br />detailed and to ensure compliance with all applicable laws, ordinances, codes, and <br />the SRRE, HNWE and NDFA. <br />3.2.2 Sloan Vazquez will assist in the evaluation of the proposals and firms, and final contract <br />negotiations. <br />Task 18: Sloan Vazquez will prepare for and conduct a Proposer's Conference to review <br />RFP requirements with all prospective proposers. <br />Task 19: Sloan Vazquez will review and respond to all written questions submitted <br />according to the RFP requirements within the designated timeframe. <br />Task 20: Sloan Vazquez will prepare any necessary RFP addenda. <br />Task 21: Using the RFP category evaluation weighting established and approved by the <br />City during Task 17, Sloan Vazquez will create the evaluation scoring formulas and <br />spreadsheet. The categories and weighting will reflect the City of Santa Ana's goals and <br />priorities, assigning the highest percentages to the components of greatest value to the <br />City. The following table provides a sample of evaluation categories and weighting that <br />can be customized according to the City's preferences. <br />T�ihn, 2 Sample RFP Emitiofion Categones an'id l%i!etghw7g <br />Sample RFP Evaluation Categories <br />Sample Weighting <br />Responsiveness to RFP <br />Pass /Fail <br />Experience <br />12.5% <br />Customer Service <br />25% <br />Programs <br />25% <br />Price Proposal <br />30% <br />Enhancements <br />7.5% <br />Legal and Regulatory Disclosures <br />Noted <br />Financial Information and Requirements <br />Noted <br />Materiality of Exceptions to Draft Agreement <br />Noted m <br />Options �. <br />Noted —� <br />Preparod for file City of Santa Ana �...v � Proposal for Solid Wasio Consulting S ndcos <br />Soptomber 29, 2015 <br />251 -53 <br />