25G - AGMT - SANITARY SEWER SYS - Laserfiche WebLink

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Amend the Agreement with Hadronex, Inc., for SmartCover Installation and Monitoring February 16, 2016 Page 2 monitors sooner, significantly expanding the City's sewer monitoring network coverage in response to the El Nino weather pattern. The vendor has supplied a quote for immediate installation of, and ongoing service for, 25 additional monitors (Exhibit 3). Accelerating this implementation enhances the City's opportunity to gain additional value from its investment as a result of the current El Nino weather conditions. When precipitation is extreme, infiltration can significantly increase the likelihood of sanitary sewer overflows, resulting in health and environmental impacts, fines, and unanticipated operational costs. The expected severe and persistent precipitation caused by the El Nino weather pattern will provide the City with an ideal testing opportunity for the expanded monitoring system. The City will benefit greatly from accelerating monitor installation prior to the expected increases in volume carried by the sanitary sewer system. These additional monitors will gather more timely and detailed information on sewer performance and any high flow, blockage, or potential overflow conditions requiring staff intervention. In addition to reducing the likelihood of overflows, increasing the number of monitored locations also demonstrates a good faith effort through proactive planning and operational deployment that will minimize fines assessed to the City if an overflow occurs. This one -time increase in the annual and total not -to- exceed amounts for this agreement (Exhibit 4) will enable staff to accelerate purchase and installation of these monitors to meet the City's heightened need. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a community investment plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds in the amount of $175,000 are available in the FY 2015 -16 Sanitary Sewer Service Contract Services- Professional Account (No. 05617640 - 62300). Subsequent funding will be budgeted in FY 2016 -17 and FY 2017 -18. See below for details: 25G -2