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City of Santa Ana Website Redesign & Implementation of Drupal CMS <br />360 will lead weekly status meetings with the team to discuss and review project topics, <br />status, issues and upcoming activities. The weekly meetings will help keep the project on <br />track and on schedule. <br />Below are project milestones and their possible timeframe. Actual planned timeframes <br />will be identified in the project schedule. <br />a. Project Kick-Off/Initial Meeting <br />Start of Project: At the kick-off meeting 360 will facilitate discussion to get a clear picture <br />of City wants and needs for the website and economic development portal. The meeting <br />will also include discussion on whether a Workshop to facilitate input from stakeholders is <br />desired. <br />Month 2: Following the first meeting, 360 will prepare the three design comps for the sites <br />and create the development strategy within 2 weeks. <br />b. Provide Comprehensive Documentation and Materials Generated from Website <br />Design <br />Month 2: Once the City has selected the design concept (assuming 2 weeks are required <br />to review, request design changes and approve), page templates and design elements <br />will be ready for review approximately 2 weeks from the date of selection. Simultaneous <br />back -end development on the site and CMS will happen during this time. Once design <br />has been selected, the City can determine if it would like a Workshop to present initial <br />design concept with stakeholders. <br />c. Install and Configure Drupal Development and Production Environments <br />Month 3: If all approval timelines are met and images are approved, the Drupal templates <br />will be ready for content. 360 will then begin the content migration. <br />d. Implement New Website on Development Server Utilizing Drupal <br />Month 3: Assuming approval, 360 will have the functionality, CMS system and content <br />migration completed. At the City's request, 360 will develop and post a brief video on the <br />exiting website to give users a sneak -peek at the new website and how to use it. This will <br />build excitement toward the site's launch and prevent as much confusion as possible <br />once the new site is launched. The video would show the main highlights of the new <br />home page and the basic architecture. <br />e. Quality Assurance of Drupal Solution <br />Month 4: At this stage, 360 will be conducting quality control although the City team may <br />QC as well. At the City's request, 360 will refresh the video to keep stakeholders informed <br />and possibly include a testimonial or report on a new piece of functionality. <br />f. Completion of Deployment to Production Web Server and User Acceptance Testing <br />Scope of Work 10 <br />25E-23 <br />