19F - ARTS AND CULTURE COMMISSION ANNUAL RPRT

Home Browse Search

met with SAUSD coordinator to discuss implementation of the project. Staff prepared a new application and a new agreement was also prepared with the legal department. There has been ongoing communication by staff with the school district coordinator in each step of the process involving the school's applications, designs, and utility box choices. Staff also worked with Public Works to verify availability of the utility boxes and coordinate a meeting with the schools. The school designs were presented to the Arts and Culture Commission and then approved by City Council. After Council's approval, staff coordinated and attended a pre -installation meeting on March 17. Staff also coordinated the signing of the agreement between the City/SAUSD and the payment to SAUSD for painting supplies. Schools are currently painting their utility cabinets. INVESTING IN THE ARTIST GRANT OPPORTUNITY • 2016-17 grant awarded to six artists and four organizations f 2017-18 application and panel reviews were completed by an outside panel o Consequently approved by the City Council on July 5, 2017 • $217,500 total investment in the last three years (2015/16 $80,000; 2016/17 $70,000; and 2017/18 $67,500) Completing the second year of the grant which ended on June 30. Six individual artists and four organizations were awarded the grant this past year. Communication between staff and grantees is on a continuous basis throughout the year as artists provide updates to staff on any project changes. Staff also process grant payments, collect invoices and receipts for project expenses and collect any required insurance. New this year, staff developed a schedule of events that was updated on a continuous basis. Highlights: 15 Community Events, 36 workshops, 12 community performances, 6 exhibitions, and 2 youth camps Information Sessions & Communication Four information sessions were held in the evening allowing artists ample time and the opportunity to inquire directly with staff on both the Investing in the Artist Grant and the Downtown Public Artwork Project. Information about the two grants was also made available by public announcement via Nixle, direct email, and posting on the City website. Information sessions were held on March 16, March 23, March 30 and April 12 this year. Review Panel Staff worked to assemble a panel of reviewers to assist with the evaluation and selection of the most qualified artists and outstanding projects. Panelists serve as volunteers and great effort is made to gather a panel of qualified members. Staff performed outreach to the arts community and an application for panelists was used. As a result, two panels composed of artists, arts administrators and arts educators were formed this year to assist with the reviews of both the Investing in the Artist Grant and the Downtown Restroom Artwork Panels. The application period for the panelists was from March 1 to April 3. The two panels reviewed the submissions from May 3 — May 29. The project rankings will be presented to the Arts and Culture Commission on June 15. 19F-4