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activities with third party agencies including, but not limited to, utility companies, California Water Resources Control Board, Orange County Water District, Santa Ana Unified School District (SAUSD) and other City Agencies/Departments, and adjacent property owners. For the purposes of this RFP, assume up to twelve (12) meetings. The Consultant shall be responsible for organizing all meetings including the preparation of agendas, meeting minutes and distribution of all documentation to all attending parties or as required. Proiect Milestone/Monthly Meeting Consultant shall be prepared to present regular Project progress report(s) to City staff each month or as otherwise agreed upon with the Project Manager. Consultant shall make sure City staff is included in all regularly scheduled progress meetings. Consultant is responsible for organizing these meetings including preparing agenda(s), compiling meeting minutes, and distributing the minutes to all attending or as required. Task 2. As Built, Utility Research and Survey Consultant shall conduct As -Built and utility research within the Project area, Consultant shall be responsible for researching all applicable agencies and utility company records. Consultant shall be responsible for preparing a complete list of all underground and overhead utilities in the Project area. Consultant shall work with all underground and overhead utility in obtaining these companies' near term (next 5 years) improvement information and schedule. Upon completion of all required research of underground and overhead utility and oil company lines, the consultant shall provide a comprehensive utility and line map including any planned near term improvements. Consultant shall prepare a complete list of all As-Built/Record Drawings found, what agency they were found in and. this information shall be referenced in the Basis of Design and £ural Plans and Specifications. A topographic and design survey shall be included under this task. The Consultant shall be responsible for developing a potholing location plan and when approved by the City's Project Manager, will be responsible for conducting the required potholing. The Consultant shall be responsible for scheduling all potholing with the City's Project Manager a minimum of two (2) weeks in advance of when any potholing will be conducted. The Consultant shall submit all traffic control plans related to potholing activities to City staff for review. The Consultant shall log all potholing information and is responsible for including this information in the Basis of Design and on the Final Design Plans. For the purposes of this RFP, the Consultant shall assume a maximum of twelve (10) potholes will be required. The Consultant/Contractor will be required to obtain "no fee" permits for all geoteelinieal potholing. Backfill and paving will be as required by the Permitting section of the Public Works Agency. The pavement section shall match the existing pavement thickness at a minimum. The Consultant shall research all available records at the City, to verify the existing right-of-way for the project area and confirm ownership of the right -of way. The Consultant shall review the available information and will inform the City of any issues of concern regarding potential problems having to do with prior rights, license agreements, encumbrances, etc. Task 3. Geotechnical Recommendations The Consultant shall be responsible for conducting necessary geotechnical testing to determine the existing pavement and base thickness, sub -grade soil type and evaluation of the structural section's condition. The Consultant shall perform field and laboratory testing as necessary to recommend pipe bedding requirements, pump house foundation requirements, excavation and shoring a City of Santa Ana RFP 16-110 Page Al -2