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G R AN I C U S RFP NO.: 17-107 Automated Agenda Workflow <br />Program and Meeting Video Streaming/Archiving <br />AGENDA MANAGEMENT <br />Legislative workflows often require a significant commitment from clerical staff. Draf ling <br />legislation, getting items approved, compiling information from various departments, <br />and creating an agenda are integral parts of the pre -meeting process, yet can be very <br />time-consuming. Then, there are live and post -meeting processes that staff must follow <br />to ensure an accurate account of a meeting. <br />With so many moving parts, steps can be overlooked or items can be inadvertently <br />dropped. Using a completely automated, round-trip legislative workflow solution can <br />save staff countless hours while helping them maintain legislative accuracy. <br />Granicus' Agenda Management tools allow government staff to easily manage the <br />entire legislative and agenda creation process from start to finish. From drafting files, <br />through assignment to various departments, to final approval, these software tools are <br />designed to reduce workloads and create a more efficient method for managing <br />decisions. <br />• Eliminate manual workflows. Create and manage items for agendas in one <br />system. <br />• Automate agenda item approvals with electronic approval processes. <br />• Simplify agenda creation —automatically compile files and supporting materials <br />for upcoming meetings. <br />• Organize, store and retrieve electronic documents. <br />• Easily track legislation and generate historical reports for staff, citizens and <br />council. <br />Legistar helps governments organize, store, and easily retrieve items for agenda <br />creation all in one system. Legistar also maintains all legislative data and tracks each <br />item's path through the entire process. Both systems allow staff to quickly and easily <br />publish agenda and minutes documents to the Web, helping ensure records availability <br />and promote government transparency. <br />"We had an increased commitment to transparency. When we made the shift to <br />Legistar, it was so easy to become transparent. So, with transparency obligations, it <br />made sense to unify everything." <br />Lyndsy Willette, Agenda Coordinator, Commerce City, CO <br />granicus.com I info@granicus.com page 11 <br />