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• The proposal must detail the methodology for documenting "As -is" processes and studying, discovering, identifying, and formulating recommendations. 2. Provide recommendations for new procedures to streamline and standardize these processes throughout the Agency. 3. Identify and incorporate OMB Uniform Guidance requirements as needed to bring all relevant current and new procedures into compliance with the most up-to-date regulations. This includes establishing procedures, checklists and other tools to assist the Agency in grant development, contract management, performance tracking, grant reporting, and compliance requirements for the entire grant life cycle. 4. Recommend operational and staffing improvements for the Administrative Services Financial Services Section that will improve the efficiency and efficacy of the recommended procedures. 5. Recommend specifications for a software system that will facilitate streamlined process improvements, provide the ability to have data readily available for budgeting and reporting purposes, and can be interfaced with the City's Enterprise Management System. 6. Identify implementation strategies for all recommendations. • The plan should propose a strategy for implementing the recommendations resulting from the findings. The Agency expects this plan to span several years and to include a schedule identifying which changes should be put into practice immediately, over time, and/or with the implementation of new software. Relevant Agency Processes: The following business processes are relevant for both the "As -Is" business process documentation and the operational improvement evaluation and implementation plan. 1. Cash: Encompasses the business functions necessary to receive and account for cash. 2. Asset Management: Includes all business functions required to obtain, manage, and dispose of fixed assets and assets under construction. This includes such functions as capital project outlays and expenditures, contract review, asset management and depreciation, and capitalized interest. 3. Budget: Encompasses all business functions necessary to plan, formulate, create, execute against, control, and report on the budget and business activities of the entity. This includes updates to the general ledger, as well as position budgeting and control. 4. Procurement: Includes all business functions necessary to define a need for and to pay invoices for goods or services; all processes related to procurement of goods, professional services and construction contracts; and coordination of annual project and purchase order carryforward. Additional processes include maintaining current certificates of insurance for active vendors. 5. Billing: Includes all functions necessary to accurately and timely bill for projects, grant -funded projects, etc. 6. Timesheet: Includes all business functions to accurately and timely account for staff time. Staff time, for the most part, is accounted for on a project basis. On occasion, for grant -related projects, staff time is billed to outside entities. City of Santa Ana RFP 17-072 MWI 5