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ATTACHMENTS <br />Comment <br />n ,J Invoice NotejReportjCheck. Comments <br />;_) Invoice Notes <br />El ;`J Invoice Report Comments <br />C+.l �:J Invoice Check Comments <br />E yJ Url <br />r.I J Invoice URL Attachment <br />L� <br />Invoice Note jReport jCheck. Comments <br />_1 <br />Invoice Notes <br />_I <br />Invoice Report Comments <br />J <br />Invoice Check Comments <br />• Show how a non - encumbrance contract payment can get inputted and post to GL. <br />Lawson Response: This will be demonstrated. <br />• If the AP module was set up as accrual basis, show how an invoice dated in prior year and services received in <br />prior year get paid in current year. Show the transactions in GL. <br />Lawson Response: This will be deuionstrated. <br />• How does the system record ACH direct payment? <br />Lawson Response: Payment type (ACH Check) is assigned to the vendor record_ As invoices are generated, <br />the transaction is queued in the proper file. Once Cash Requirements are ran for the payment process" the <br />check and ACH files are generated in tandem with one another. <br />• Set up a contract payment for the "Bristol Street" project set up under the project management section. Show <br />the posting transaction to GL and WIP for capital asset module. <br />Lawson Response: This will be demonstrated. <br />Utility Billing and General Ledger: <br />How and when are credit card payments recorded in GL cash account. <br />S &S Response: When any type of payment is received, it will update the customer's Utility Billing account in <br />enQuesta but will be classified as "pending." enQuesta has its own CIS General Ledger (GL) module that has <br />within it a GL Transaction Table which will be updated with this payment and all others received when the <br />Daily, Update is run in enQuesta (utilities either opt to run this at the end of each day or the following <br />morning). Through a searaless interface to the Lawson GL, the Cash Account will be updated. The timing of <br />how often this interface will be run will be up to Santa Ana - typically it is executed daily, weekly, or <br />monthly. <br />• How and when Water deposit can be recorded in GL liability account. <br />S &S Response: When a circumstance calls t'or a deposit (example - move in), the deposit status in enQuesta <br />will beset to a "pending" status. In this case, `pending' means that the amcxult of the deposit has not yet been <br />paid. One the actual payment for the deposit has been received, the status on the deposit in enQuesta will <br />change from - pending" to "receipted." t -'hen the enQuesta Daily Update is run as noted above, the deposit <br />status will be changed to "active which means it has been recorded in the enQuesta GL Transaction Table as a <br />debit to cash and a credit to deposits payable (liability). Through the same interface as noted above to the <br />Lawson Software - Confidential 21 <br />