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City of Santa Ana Records Retention Schedule City of Santa Ana Santa Ana Risk Management OCFA <br />FIRE DEPARTMENT Exhibit F <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />RETENTION PERIOD <br />RECORD <br />CUSTODIAN <br />START DATE <br />Personnel Medical <br />Employees less than 1 year <br />Risk Management <br />T+2 yrs <br />29 CFR 1910.1020 <br />Employees more than 1 year <br />Risk Management <br />T+30 yrs <br />29 CFR 1910.1020 <br />PERSONNEL <br />Infection Control Program <br />Infection Control Committee agenda & <br />Risk Management <br />INFECTION CONTROL <br />minutes, research articles, pertinent laws, <br />Until Superseded <br />5 yrs <br />US OSHA / 29 CFR <br />resource materials <br />Medical <br />Confidential medical records of each <br />OSHA / 29 CFR <br />Risk Management <br />employee <br />Separation Date <br />30 yrs <br />1910.1020 <br />PERSONNEL <br />EMS / ICP <br />Training Records <br />Risk Management <br />INFECTION CONTROL <br />Separation Date <br />T+2 yrs <br />GC34090 <br />PREVENTION <br />Address Files <br />Record of Inspections & permits <br />Uniform Fire Code <br />Public Works <br />Agency <br />File Start Date <br />CL+3 yrs <br />(UFC) 103.34 <br />GC 34090.7 <br />Uniform Fire Code <br />Code Book <br />Date of Adoption <br />S+3 yrs <br />GC34090 <br />Plan Check Construction <br />Blueprints/ Documents limited to Fire Life <br />Orange County Fire <br />Records <br />Safety Plans <br />Project Completion <br />Permanent <br />Vital records filed in <br />Authority <br />Plan Check Office <br />Permits, Uniform Fire <br />Process & Use Permits <br />GC 34090 <br />Public Works <br />Code <br />Date Permit Issued <br />CL+2 yrs <br />CFC 2001 Ed. <br />Agency <br />Permits, Hazardous <br />Public Works <br />Materials Storage <br />GC 34090; CFC <br />Agency <br />File Date <br />C+2 yrs <br />Art. 80, CHSC Title <br />23, Chapter 6.95 <br />HAZ-MAT <br />Compliance with health & safety code; <br />Federal, State, <br />Public Works <br />Business emergency <br />record of Haz-Mat handlers <br />Permanent <br />Permanent <br />County, & Local <br />Agency <br />plans <br />Regulations <br />Material Inventories <br />Record of Hazardous materials <br />Public Works <br />Permanent <br />Permanent <br />Agency <br />2of4 <br />