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City of Santa Ana Records Retention Schedule City of Santa Ana Santa Ana Risk Management OCFA <br />FIRE DEPARTMENT Exhibit F <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />START DATE <br />RETENTION PERIOD <br />RECORD <br />CUSTODIAN <br />Active Sites - UST <br />State Requirements <br />Vital records filed in <br />Public Works <br />Underground Tank <br />Agency <br />Office, and <br />Administration <br />Office GC34090a <br />GC34090 <br />Approval Date <br />Permanent <br />Compliance - UST <br />Documents Re: Storage <br />GC34090a <br />On -going Remediation <br />Detailed activity of underground tank sites in <br />GC34090a <br />the city <br />Closed Sites <br />Court Use <br />GC34090a <br />Maintenance & Operation <br />Docs Re: Location, installation, removal, <br />remediation <br />Service Date <br />2 yrs <br />GC 34090 <br />SUPPORT <br />Contractor Submittals & <br />Products and/ or materials used during <br />Orange County Fire <br />shop drawings <br />construction of projects <br />Project Completion <br />Permanent <br />Department Policy <br />Authority <br />GC34090 <br />Equipment & Clothing <br />Personnel issues of clothing/ equipment, <br />Orange County Fire <br />equipment surveyed, donated, or lost <br />Date of Separation <br />5 yrs <br />NFPA 1851 <br />Authority <br />Specifications <br />Specifications & reference material for <br />Orange County Fire <br />station repairs and/or maintenance projects <br />Project Completion <br />Permanent <br />Department Policy <br />Authority <br />GC34090 <br />Inventory, Equipment & <br />Orange County Fire <br />supplies <br />Inventory Date <br />CU+2 yrs <br />GC34090 <br />Authority <br />Accidents <br />Property Accountability forms (PAR), <br />Orange County Fire <br />Accident forms, PD forms, drawings of <br />Repair of Vehicles <br />CU+2 yrs (non -liability) <br />GC 34090a <br />Authority <br />accidents <br />4 yrs (potential liability) <br />GC 34090 <br />Inventory <br />All Fire Department vehicles <br />Purchase Date <br />CU + 2 yrs <br />GC 34090 <br />3 of 4 <br />